Smart Printing: What It Is And Why Adopt It In The Company

Smart Printing is a kind of intelligent and practical technology that can integrate more and more smart features into printers. Wireless connectivity, sensitive data protection, remote Printing and digitization of documents via mobile devices are just some of the features that can be integrated (through continuously updated specific apps) through smart Printing.

What Is Smart Printing?

Smart Printing is a concept that uses the most advanced technologies to optimize the printing process. The new smart solutions make it possible to enhance traditional printers thanks to new functions and the ability to connect to networks and devices. A smart printer can communicate with computers, tablets and smartphones and print directly from these devices to which access was previously given.

These printers are equipped with wireless connectivity to receive documents to be printed quickly and without the need for intermediary hardware. Smart Printing offers various additional features that transform the printer into a tool that is not only used for Printing but also performs many other functions such as, for example, managing confidential documents.

What Are The Advantages For Companies Adopting Smart Printing?

Smart Printing actively helps companies in their work, simplifying procedures by speeding up many key processes and making the office more efficient and advanced. At the same time, it offers many other advantages, including:

• Advanced security protocols: Smart printers have the latest security features that can keep your most sensitive data safe. They support user authentication, create reports and can encrypt data.
• Optimization of printing processes: Smart Printing allows to reduce the execution time of the various operations. Wireless connectivity allows documents to be sent directly to the printer, increasing productivity.
• Simplified connectivity: Smart printers integrate easily with corporate networks, making it easier for employees to share resources. The documents to be printed can be sent from any device, even remotely, so that the printing process is more flexible. Also, a smart printer can connect with files even in the Cloud.
• Additional features: Smart Printing refers to printers that can use applications that enhance the printing experience, such as creating electronic documents in various formats and making document management and data protection easier.

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What Are The Features Of Smart Printing?

As previously mentioned, among the features of smart printers, wireless connectivity allows employees to send documents from any authorized and connected device. This way, printing remotely via a smartphone will also be possible. Smart Printers are equipped with touch screens that allow you to use the various internal applications simply and intuitively: The interfaces of smart printers are always user-friendly, and a user can easily change the print quality, format, number of copies, etc.

Smart printers can be managed directly remotely thanks to dedicated software or applications. In this way, you will be able to view the status of the printer and Printing wherever you are. The most important element of Smart Printing is security. Smart printers are designed to offer advanced security functions and allow user authentication to manage even the most sensitive data correctly.

How To Adopt Smart Printing In The Company?

The first thing to do to adopt Smart Printing in the company is to carefully evaluate the organization’s needs: What types of Printing are performed? Do they contain sensitive data? How many print volumes will the business need to print, and what features will it need? Starting from these points will allow you to choose among the best smart printers on the market. Different types are well suited to the needs of both large companies and SMEs.

The best way to introduce smart Printing in the company is to introduce it gradually, first only in one department, to obtain employee feedback, better manage the hypothetical problems that could arise, and then implement it completely in all areas. Consequently, staff will need to be trained to fully understand how to use these printers and their main features.

Smart Printing: Is Data Security Guaranteed?

Data security is one of the main elements of Smart Printing. In fact, the various manufacturers devote a lot of attention to creating features that protect sensitive data. To guarantee all the necessary security, for example, they can offer print data encryption, thus preventing possible interceptions or unauthorized access. Users who can use the smart printer must be authenticated through credentials.

This allows you to prevent unauthorized access and ensure even greater security. In addition, different authorization levels can be assigned according to users or user groups, such as employees of a specific department. In this way, only authorized persons can access the various printing functions. Finally, smart printer vendors offer continuous updates to stay current on the possibilities of new threats.

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